Outlook users with a free account also have 15 GB of storage with an additional 5 GB of storage with a free OneDrive account. G Suite Basic accounts have 30 GB of storage. Gmail storage is capped at 15 GB for both Gmail and Google Drive. Outlook uses OneDrive, which does not integrate with Outlook quite as seamlessly as Good Drive integrates with Gmail. Users can upload files in Google Drive and share them through Gmail. Winner: Outlook Gmail vs Outlook: Storage For example, while Outlook has a calendar and contacts built in, Gmail integrates with Google’s Calendar and Contacts but they aren’t actually built in to Gmail itself. Gmail lacks some of the features Outlook itself has due to the fact that Google integrates other products with Gmail. When emails are archived in Gmail, they are moved to a folder called ‘All Mail” instead of one that is actually labelled ‘Archive,” which could be confusing for some users. Outlook also has a dedicated ‘Archive’ folder for emails that you want to keep but no longer want in your main inbox. Outlook is feature-rich, with offerings such as ‘Rules’ to automatically manage emails as they come in, customizable email templates, and the ‘Clean Up’ button to automatically delete duplicate messages in an email thread. While Gmail’s inbox interface is more streamlined, it doesn’t have quite as many features as Outlook’s interface. Outlook can be accessed either through a browser or on desktop as well as through mobile apps for iOS and Android. Then, there are different Ribbons for all the different views that Outlook has, including: Mail. The search bar, compose email button, and labelled emails are all clearly visible within the interface.įor Outlook, the top bar, known as the ‘Ribbon,’ is packed with all the different options you have within that Ribbon. Gmail uses filters and labels as the main ways to organize emails in your inbox. There are also both iOS and Android mobile apps for Gmail. Gmail is accessible as only webmail within your browser but it can be accessed on desktop through third-party apps like Shift. Winner: Outlook Gmail vs Outlook: Interface Therefore, Outlook hasn’t had as consistent a history as Gmail which may have led to the confusing array of email offerings from Microsoft that are branded as “Outlook.” Microsoft merged Hotmail with Outlook in 2012 and Hotmail users were given the opportunity to change to domain names. Microsoft bought Hotmail the next year, in 1997. Sabeer Bhatia and Jack Smith founded Hotmail in 1996. While Buchheit had conceived of the idea before the launch of Hotmail, the launch of Hotmail would come seven years before that of Gmail. Gmail was created by Paul Buchheit who, since the 1990s, had been working on the concept of email via the world wide web. Gmail only entered a stable release in 2009. Google was founded in 1998 and released Gmail to beta in 2004. We compared Gmail and Outlook across 8 categories to see which one offers the best email service. Many workplaces use Gmail and Outlook as their email accounts of choice, often by subscribing to either GSuite or Microsoft 365, Google and Microsoft’s respective business subscription services. Often, people are even given more than one work email account.
Just about everyone has a personal email account, and typically, most people also have a work email account. The statistics on just how many emails are sent per day are astounding.
Outlook doesn’t just send and receive email, it also includes a calendar, contacts, and the ability to manage tasks.Įveryone needs an email account today. Users can register for a free account on or use a paid version either through subscribing to Microsoft 365 or by purchasing the Microsoft Office suite of products. Outlook is both a webmail service and a desktop email client owned by Microsoft.
Google has integrated many of its services with Gmail including Drive, Docs, and Calendar. While the service is free, there is advertising displayed within your inbox which supports the cost of running Gmail. Gmail is a free webmail service that is owned by Google. The next most popular email service, Yahoo Mail has over 200 million users. Worldwide, Gmail has 1.5 billion users and Outlook has 400 million users. Gmail and Outlook are the two heavyweights of the email world.
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